Present: P.I.P.Kalmus (Chairman), H.-U. Klein (Vice-Chairman), S.Yamada (Secretary), M.Davier, W.Hoogland, T.Huang, E.Iarocci, V.Luth, G.Mikenberg, A.F.Santoro, A.S.Sissakian, M.Turala, M.Zeller (members), A.McDonald (associate member, C19)
Guests: H.S. Chen,  K.Ellis,  J.Lee Franzini,  P.Franzini, G. van Middelkoop,    Y.Nagashima,  R.Rubinstein,  H.Sugawara,  T.Yamanaka
Apologies for Absence: Y.Totsuka (C4), E.Fiorini (C12) (associate members)

1. The chairman welcomed all the members and the guests.
   
   
2. The agenda of the meeting was agreed upon.
   
   
3. The draft minutes of the last meeting, which had been circulated by e-mails, was confirmed to be approved after a minor correction.
   
   
4. Chairman reported briefly the outcomes of the meeting of the IUPAP council and commission Chairs held in Beijing in October, 2000. The details were already distributed by e-mail. He also reported the result of the discussions and voting by E-mail on the candidates to be proposed for the next chair and secretary. As was already transmitted by E-mails, it was confirmed that the commission will propose V.Luth for the next chair and M.Turala for the next secretary.
   
   
5. Report of ICFA was made by Hirotaka Sugawara.
   As ICFA was going to meet in the same evening after the C11 meeting, a part of the report was yet tentative.
   * The two working groups to consider the GAN are going to make their reports.
   The group for general consideration, chaired by A.Astbury, finds some difficulties that the scheme for experimental collaborations cannot be applied to accelerator construction while the other group for technical consideration, chaired by F.Willeke, sees no technical obstacles.
   * The working group on the LC technology, chaired by G.Loew, which made the first report in 1995, was resumed to reexamine the technologies being developed thereafter. Two subgroups are going to be formed: one for RF power and energy performance and the other for performance includeing the beam dynamics. The report is expected in June 2002.
   *A world-wide study group for VLHC and its detectors is proposed jointly by L.Maiani and M.Witherel and will be discussed.
   *The next ICFA seminar will be held at CERN during October next year.
   *The OECD's consultative group on high energy physics will meet with ICFA next year.
   Concerning the OECD activities, R.Rubinshtein had circulated a detailed report on its status. Some discussions were made as to how to put inputs from ICFA. Roy commented that they already listen to ICFA.
   Beside this presentation, R.Rubinstein distributed a written report on the ICFA activities as well as a report on the OECD’s consultative group discussions.
   
   
6. Y.Nagashima made the concluding report on the last year's Osaka Conference as to its final numbers of the participants, the budget balance, the encountered difficulties and so on. The number of show-up participants was estimated to be 950 and that of accompanying persons is about 250. He pointed out that the lower than expected level of support from industry was compensated by contributions from several civil foundations.
   
   
7. J.Lee-Franzini reported on the current LP2001 in Rome concerning its finance, the poster session, preparation of the program and the utilization of the web and the modern presentation system. Chairman acknowledged the organizer for their effort for smooth running of the conference. The committee appreciated the enjoyable social events, as well.
   It was pointed out that more young participants should be encouraged to participate. It was reminded, however, that historically the selection of the participants has been left with the country coordinators who should pay such consideration.
   
   
8. G. van Middelkoop reported the status of preparation for the next Rochester Conference, ICHEP2002 in Amsterdam. The date and the venue are fixed to be July 25-31 and RAI which is in the south of city center. Logistics will be handled with the help of Euro-congress Conference Management. The fee will be E375/E425 ($320/$365) in case of pre-payment/later-payment. Block reservation of hotels was made. The proceedings will be published both in books (300 for libraries) and CD-ROMs (for all participants).  The poster already was prepared being ready to be sent out and a sample was shown. The web page has been set up under the following URL.
   http://www.ichep02.nl
   Some side conferences are being considered.
   
   
9. K.Ellis reported on the status of the preparation for LP 2003 at FNAL. Date is fixed to be 11-16 August, 2003, including one free day. The meeting will be held in the FNAL auditorium and the transportation from hotels is being considered. In preparing the scientific program, young generation will be focused. A draft web page is made under the URL below.
   http://fnal/conference/lp2003/
   
   
10. The location of ICHEP 2004 was discussed after the proposition from Beijing and was approved as proposed.
    The date will be in the second half of August, 6 days plus 1 free day. The conference fee is planned to be $350. The venue will be the same International Congress Hall where the LP1995 was held.
    
    
11. There was an expression of interest by A.Sissakian with a detailed presentation to host ICHEP2006 in Moscow. Since the time is too early to discuss, we took note of his proposition.
    
    
12. M.Turala reported his investigation on possible candidates for 2004 and 2005 around eastern and northern Europe. He came up with a concrete proposition from Lund to host either conference. Also Chairman reported that he was contacted by Korean group to host LP2005. It was agreed to make further survey to decide on it next time. Comments were made that there has not been any IUPAP supported conference in Latin America and that there are experiences there to host conferences of the similar scale. Through the discussion it was an implicit consensus of the committee that we shall not stick to the custom that LP Symposium be rotated among cities where large electron machines are located.
    
    
13. M.McDonald reported the activities of C19, in particular on PANAGIC which has two working groups, A and B. PANAIC has a mandate for 3 years. It will be evaluated for long duration during the next year.
    
    
14. Following the reluctance of ICFA to keep the High Energy Accelerator Conference,  the committee agreed to support only when some laboratory proposes to organize it in the future.
    Related to this, S.Yamada made a short report of the last HEACC2001 in Tsukuba, of which participation was rather small and limited to experts.
    
    
15. Chairman reminded that the nomination for the next membership has to be settled during the next meeting in Amsterdam.
    
    
16. AOB
    Some comments are made how to encourage or retain university groups in the field when big facilities are concentrated in a small number of laboratories.